SF Club Meeting Minutes
2018 – 04 – 13


Call to order:
1:10pm

Minutes:
Westley unilaterally approved the 02/13/018 Minutes.

Announcements:
  • A SF book World’s apart was donated
  • Happy Death Day showing HSB 101 tonight 6:00
  • NanoCon Debrief Saturday 04/14, starts at 1:00

Attendance:
Officers Westley and Kade
Guests: Katie

Reports:
  • President’s Report- Community conversation
    • We’re trying to figure out times in which we can practice with them.
    • Alex would like at least 3 meetings before May 10th.
    • Vice-President’s Report- N/A
    • Treasure’s Report- We need to schedule a time where at least 2 people can sit down with our advisor and order our sandwich boards.
    • Recording Officer’s Report- N/A

Old Business:
none

New Business:
  • Officer meeting schedule
    • We need to figure out a new time for our meetings as the current time has schedule conflicts.
    • Our President has offered to remake a spreadsheet for us to make when we are available.
    • Sandwich Boards- Meet with Advisor
      • Designed a basic template for the board.
      • We designed a template for our sandwich board graphic.
      • We’ve decided on the slogan: “Free your mind” which can also be used for our digital display.
external image IMG_20180413_140810634.jpg

Advisor Block:

  • We need to finish the sandwich board design asap
  • We need a new poster to hang around the campus, we can reuse an old poster design.
    • We should look at previous posters as well as bring new posters and pick the one we like the most
  • We’d like our new website to offer group mail where members can opt-out of mass emails if they’d like.
  • Please leave feedback of NanoCon in the Discord
    • Channels are called team-praise and team-suggestions

Meeting Adjourned:
2:21pm


SF Club Meeting Minutes
2018 – 04 – 06



Call to order:
1:30 pm

Minutes:
Motion to approve the minutes as amended by Savannah, second by Kade. Motion passed unanimously.

Announcements:

Spring has started

Attendance:
All members present
New faces: Dusty


Reports:
  • President report- We have been given a copy of the book Worlds Apart to review. All members are welcome to read it.
  • Vice-President report- Digital displays just need a slogan.
  • Treasure report- We were approved $342 of our sandwich board funding request
  • Recording Officer report- Katie is no longer a member

Old Business:
none

New Business:
  • Community conversation with Debate Club
    • Debate Club is wondering if we’re still interested in collaborating with them. Topic is heroes
    • We’re still wanting to collaborate with them with Savannah and Kade volunteering to be involved.
  • Open Officer position
    • Cole declined the position

Advisor Block:
  • New poster needs to be made and the old ones need to be taken down
  • Debriefing meeting for NanoCon is April 14th.

Meeting Adjourned:
2:15 pm


SF Club Meeting Minutes
2018 – 03 – 07



Call to order:
3:48pm

Minutes:
  • Motion to approve minutes by Savannah, seconded by Katie. Motion passed.

Announcements:
  • NanoCon Coming soon (March 23rd/24th)
  • Next NanoCon Team meeting March 10th (this Saturday)
  • ASLCC funding sit down (Thursday March 8th 12:15pm)

Attendance:
  • All officers present
  • All members present

Reports:
  • President report – DSGC Fundraiser
    • An enquiry will go to Janel about the DSGC distribution of funds.
    • Thus far they haven’t contacted us about the distribution of funds.
    • Vice President report – Digital Displays
      • Potential backgrounds for the display have been posted in the SF Discord
      • Members are encouraged to post slogan ideas in the SF Discord
      • Confirmation emails have been sent to Thomas to confirm our meeting March 8th
      • Treasurer report – Sandwich Board funding request
        • We have a draft of the Sandwich Board funding request for the ASLCC meeting.
        • Recording Officer report – N/A

Old Business:
  • None

New Business:
  • Club web page
    • Motion for the SF Club to create a free website through Google to replace our Wikispace by Kade, Seconded by Katie. Passed 3 -0 – 1 abstention.

Advisor Block:
  • We need a new 8”x11” poster to put around campus
    • The poster would need; when and where we meet, who we are, slogan, website address, QR code, and some graphic element.
    • The Island has been donated to the Library because our lack of recruiting new members.
    • We need to up our recruiting tactics (send campus wide email, make ourselves more visible in the public eye, etc.)
    • Budget meeting prep in Togusa’s office at 11:15am

Meeting Adjourned:
4:55pm

SF Club Meeting Minutes
2018 – 02 – 28



Call to order:
3:48 pm

Minutes:
  • Motion to approve Minutes from 2018/02/14 as amended by Savannah, seconded by Kade. Motion carried.

Announcements:
  • NanoCon coming soon (March 23rd/24th)
  • Next NanoCon Team meeting March 10th
  • SF Club Discord has been set up

Attendance:
  • All officers present
  • All members present

Reports:
  • President report – DSGC Fundraiser
    • o DSGC Received our badass women in SF list as well as the door prizes we donated.
    • o Due to snow they have yet to calculate the distribution of funds from the fundraiser.
    • Vice President report – ASLCC
      • o We’re going to try to set up the meeting from 12:15pm-1pm Thursday March 8th in the Student Center 2nd floor conference room.
      • o We will make a list with all our concerns before the meeting.
      • o Thomas has really cool hair that we should note during the meeting.
      • o Stovokor made an event on the NanoCon webpage.
      • Treasurer report – Current balance is $2132
      • Recording Officer report – President of the Fencing club said he’ll talk to the rest of the Fencing club about hosting a panel at NanoCon.

Old Business:
  • Sandwich Boards Advertisement – Budget request draft needs to be done for the ASLCC meeting.
  • Digital Display Advertisement – Savannah will post her designs on our Wiki and on the SF Discord.
  • Future Schedule Changes – Motion to move SF Club meetings during the Spring Quarter to Fridays at 12:45pm-3:30pm in room AAR 130 by Kade, Seconded by Katie. Motion passed with 3 out of 5 votes, Savannah is a creature of habit and doesn’t want to change rooms.
  • Club Web Page – potential solutions; Google domains costs $12 a year, use our New SF Discord as the website, or use Google Drive.

New Business:
  • None

Advisor Block:
  • We need to recruit more people to help with NanoCon for jobs such as; guarding the doors, checking badges, and making sure food doesn’t spoil, etc.
    • o Ask the local high schools if helping with NanoCon can be considered community service, and if so, try to recruit local high schoolers.
    • SF Officer meeting will be moved during the Spring Quarter to Thursdays from 8:45am-9:45am in Togusa’s office starting April 5th.

Activity:
D20 Campaign

Meeting Adjourned:
5:00pms


SF Club Meeting Minutes
2018 – 02 – 14



Call to order:
3:45 pm

Minutes:
  • Motion to approve minutes as amended by Savannah, seconded by Kade, and passed unanimously

Announcements:
  • NanoCon Coming soon (March 23rd/24th)
  • Next NanoCon Team meeting Feb 24th
  • SF Club Discord has been set up

Attendance:
  • Officers present: Wesley, Savannah, and Kade
  • Returning faces: Mary
  • Other members: Cole

Reports:
  • President report – DSGC Fundraiser / LCC Club Listing Update
    • o We’ve submitted our badass women in SF list.
    • o DSGC hasn’t responded to the email containing the badass women list or the email about the items we’re donating to the DSGC Fundraiser auction.
    • o Email has been sent to Paz to update the SF officers on the LCC SF club website.
      • § SF officers on the LCC SF club website have been updated.
      • Vice President report – ASLCC
        • o We’re working with Thomas to schedule the ASLCC sit-down meeting.
        • o We’re possibly going to set up a poll to find out what time the meeting would be the most convenient.
        • Treasurer report – N/A
        • Recording Officer report – N/A

Old Business:
  • Sandwich Boards Advertisement
    • o Katie has sent an email containing possible sandwich boards with a price range of $40-$85.
    • o Katie recommends Build A Board at $62, and the price goes down when bought in bulk.
    • o Motion to send a funding request to ASLCC for $265 plus tax to purchase 5 sandwich boards as well as 10 boards for $160 plus tax, totaling $423.96 by Savannah, seconded by Kade, and approved unanimously.
    • Digital Display Advertisement
      • o Savannah will reveal her designs for the digital advertisement in the next meeting.

New Business:
  • Future Schedule changes
    • o The current meeting time will conflict with members’ schedule spring quarter and we need to decide whether we should move our meetings to another day/time
    • o Tabled until next week so members can learn their schedules
    • Club web page
      • o WikiSpace is shutting down and we need to start researching a new website domain.
        • § Suggestion to create a Google website.
  • o We need to get copies of all the files on our Wiki before WikiSpace shuts down
  • Recording Officer will now update the Newest Minutes page as well as Minute History and Files page.

Advisor Block:
  • N/A

Meeting Adjourned:
5:08pm


SF Club Meeting Minutes
2018– 1 – 24


Call to order:
3:44 pm

Minutes:
  • Minutes moved to be approved as amended by Savannah, seconded by Kade, and passed unanimously.

Announcements:
  • NanoCon Coming Soon (March 23/24)
  • Next NanoCon Team meeting Feb 3rd
  • CCOC Social (Feb 6th) 3:30?-5:00pm– Volunteers appreciated

Attendance:
  • All members in attendance
  • No new faces

Reports:
  • Treasurer – No change in the clubs account
  • Recording Officer – Caleigh has stepped down from membership

Old Business:
  • ASLCC Funding Sit-down – Justin Ford has been contacted through email about a meeting (see 2018-1-17 minutes for more details)

New Business:
  • DSGC Fundraiser (Feb 16th) – Sci-Fi club has been offered a chance to receive advertising and raise funds by donating Sci-Fi material to be auctioned off.
    • Decisions need to be made before Feb 13th
    • We can also submit a list with Sci-Fi media relevant to DSGC
  • Digital Display Advertisements – Club is considering an advertisement for digital displays around campus

Advisor Block:
  • Suggested we get sandwich boards to promote our club for outside our room, main building, and around campus
  • Met with Katie Schave about what we want her to do for NanoCon in her new role as Historian
  • Suggested we set up a SF Club Discord

Activity:
Dune (2000 mini series) p. 2/3

Meeting Adjourned:
4:44pm



SF Club Meeting Minutes
02/15/17



Meeting called to order @ 3:50 pm



New members

  • Dalton Kates


New faces

  • Amanda Lilya
  • William Wade




Minute Approval:
  • Tabled


Old Business:
  • SF Friend Day – Bring a friend and win a prize. Brooke brought 2 new friends, she can choose out of the prize choices in Togusa's (Klint Hull) office.

  • NIFF Judges – NCIV needs more judges. Contact Mark Gaither to help.


New Business:
  • Special Election –Nominations are open for ALL officer positions. Dalton nominates himself for Treasurer.

  • Club options –Talked about whether it would benefit or take away from the club to make it SF/F.



Meeting Adjourned @ 4:19 pm


__

SF Club Club Meeting Minutes
11/30/16



Called to order at
  • 4:04pm

Minutes:
  • 11/09/16 Jessica entertains a motion to amend minutes. Jordan moves to approve the minutes. Candy seconds the motion. Motion passes unanimously.
  • 11/16/16 Jessica entertains a motion to amend minutes. Jordan moves to approve the minutes. Candy seconds the motion. Motion passes unanimously.

Old Business:
  • Christmas Parade – Funds request denied for float. Truck and driver found. Mike moves to allocate funds for not more than $200. Jordan seconds the motion. Motion carries with one abstention.


New Business:
  • Election Results for Officer Positions – Jordan elected as Vice President. Mike elected as Treasurer. Quinn elected as Recording Officer. Candy elected as Promotions Officer.


Meeting adjourned at 4:30pm

SF Club Officer Meeting Minutes
11/23/16



Called to order at
  • 3:47

Minutes:
  • 9/28/16 Jessica entertained motion to have minutes revised. Leeman moves to approve minutes. Jordan seconds. Motion passes unanimously.
  • 10/19/16 Jessica entertains motion to have minutes revised. Jordan moves to approve minutes as amended. Candy seconds the motion. Motion passes unanimously.


Old Business:
  • Retreat - Date set for January 28th.

  • Election for Officer Openings – Leeman volunteers to be election chief. Candy nominates herself for Promotions Officer position. Nominations closed.
  • Christmas Wrap Fund-raiser – Club will host event from November 14th – November 23rd excluding the 17th.
New Business:
  • Christmas Parade – Will be teaming up with the Business and Technology Club for event. Trailer still needed. The theme of the float will be “A Very Science Fiction Christmas.”
  • OryCon Debrief – Possible authors found for NanoCon: Timothy Zon, Kenn Lizzy, and Jeffrey Cook. Games rooms for NanoCon may be hosted by Games Storm.


Meeting adjourned at 4:36pm

SF Club Officer Meeting Minutes

11/16/16



Called to order at 3:43 PM

Minutes:
  • Tabled

Old Business:
  • Retreat – Retreat postponed to winter quarter. Date needs to be set.
  • Election for Officer Openings – Opening nominations for election. Quinn nominates himself for Recording Officer. Mike nominates himself for Treasurer. Leeman resigns as Vice President. Jordan nominates himself for Vice President. Election to be held on the 30th.
  • Christmas Wrap Fundraiser – Date needs to be set. Names collected for volunteers.

New Business:
  • Christmas Parade – Date set for 2016/12/3. Parade could be used as a promotional opportunity for NanoCon or Christmas Wrap Fundraiser. Currently 2 volunteers, not enough for event.
  • Christmas Party – Date set for 2016/12/7. There will be a White Elephant style gift event with a $10 gift limit. Members advised to bring snack food. Possible additional activities discussed, newest Doctor Who Christmas Special and others.
  • OryCon – NanoCon will have a fan-table at OryCon.


Meeting adjourned at 4:27 PM



SF Club Officer Meeting Minutes
11/09/16



Called to order at 3:45 PM

New Members: Candy and Jordan

Minutes:
  • Tabled

Old Business:
  • Retreat options – Considered moonlight bowling and/or board-games, food, and movies at LCC.
  • Officer Openings – Promotions and Webmaster open still.
  • Elections for interim officer positions should be held within the next 3 meetings.

New Business:
  • Christmas Wrap Fundraiser – Event in December needs volunteers. No current volunteers.
  • Democon – Event explained to members. No date set.

Advisor Block:
  • KLPTV has a segment NanoCon could potentially advertise information on.

Meeting adjourned at 4:39 PM


SF Club Officer Meeting Minutes
10/19/16



Called to order at 3:46 PM

Minutes:
  • Tabled

Old Business:
  • Art Contest tabled until further notice
  • Retreat tabled until next week – members should bring ideas


New Business:
  • Halloween Party – Members decided to play board games on 10/26/16.
  • Members found to staff tables from Oct. 24th-26th for ZPVP. Reviewed proper ZPVP conduct.
  • Jessica made a suggestion to spend funds for prize candy. Mike moves to spend funds no greater than $100. Quinn seconds motion. Motion carried unanimously.

Meeting adjourned at 4:53 PM


SF Club Officer Meeting Minutes
09/28/16



Called to order at 3:55 pm
Reinstated Members: Quinn and Tora



Minutes:
  • Tabled

Announcements:
  • Members can host activities

Old Business:
  • Art contest still up in the air
  • Thanks to Mike and Leeman for staffing the SF Club table during the Back to School Bash
  • Leeman made a motion to approve the Interim positions of Quinn as Recording Officer and Mike as Treasurer. Tora seconded the motion. Motion carried unanimously.


New Business:

  • Harvest Fest will be on Oct. 27 6-8pm.
  • ZPVP needs volunteers and Evelyna Castro will help.
  • Discussed club retreat or field trip options. OryCon suggested. Decision to be made next week.

Advisor Block:
  • Due to new security staff, Togusa advises to document any unsavory encounters and to have Student I.D. Emphasis that NanoCon can have non-science fiction club members attending meetings because it is a community event.

Meeting adjourned at 4:26 PM


SF Club Officer Meeting Minutes

06/08/16



Called to order at 3:50 PM

Star Wars Episode #157

New Members: Richard and Emma

Inactive Members: Tora


Minutes:
  • None approved


Announcements:
  • SF Club will meet every other Thursday from 3:30 – 6:00 PM in AAR 130 for Summer Quarter.


Old Business:
  • Art contest may be postponed; we will try to get things started ASAP.

  • Thanks to Sierra and Richard for staffing the SF Club table during the Red Devil Days.



New Business:
  • Election Results for club officers:

President – Jessica

Vice-President - Leeman

Recording – Chris

Treasurer – Kaos

Promotions – Richard




Meeting adjourned at 4:41 PM


SF Club Meeting Minutes
06/01/16

Meeting is called to order at 3:44 PM

Minutes:
  • Tabled

Announcements:
  • NanoCon Mk. IV meeting on Saturday, June 4th in AAR 130. Gathering at 1pm. Meeting starts at 2 PM and ends at 4 PM. Dinner afterwards (bring your own money).

Old Business:
  • Elections – Nominations for Officer Positions are as follows: Mike for President. Leeman for Vice President. Chris for Recording Officer. Kaos for Treasurer.

  • Art Contest – Kaos is setting up a new email account for art contest submissions.

New Business:
  • Promotion Events – Club Promotions table will be setup at the Red Devil Days event (June 2nd) from 11 AM – 1 PM and at the Pride Day event (June 3rd) from 10 AM – 2 PM.
    • The cotton machine has been located. We hope to use it and sell cotton candy at the Pride Day event.

  • Summer Meetings – Instead of Wednesdays, Club has decided to meet on Thursdays over Summer Quarter and will meet every other week. (July 14th & 28th, August 11th & 25th).


Meeting adjourned at 4:43 PM









SF Club Meeting Minutes
05/25/16


Left off Darths and Droids at Episode #157

Called to order at 3:47 PM
New Members: Mike Heywood

Minutes:
  • 05/18/16 – Kaos moves to approve the May 18th minutes. Sierra seconds. Motion carries.

Announcements:
  • NanoCon Mk. IV meeting on Saturday, June 4th in AAR 130. Gathering at 1pm. Meeting starts at 2 PM and ends at 4 PM. Dinner afterwards (bring your own money).

Old Business:
  • Art Contest – Art Contest should be concluded by the third week of the 2016 Fall Quarter. Mike suggested opening the art contest to the local high schools to increase submission participation. Leeman suggested informing the LCC art instructors so that they could notify their students about art contest.

  • Spring Arts Festival – Our participation at the Spring Arts Festival did not happen due to a lack of supplies and miscommunication among club members.

New Business:
  • Interim Recording Officer Appointment – Interim appointment of Chris Gelinski approved by club members

  • 2016/2017 Officer Elections Chief – Jessica nominates Sierra as Elections Chief. Appointment approved unanimously.

  • Upcoming Promotion Events – Jessica reminds us that the SF Club owns a cotton candy machine and proposed the idea that the Red Devil Days and Pride Day events (June 1st, 2nd, & 3rd) would be a good opportunity to promote the club and to sell cotton candy. All we need is volunteers to make this happen.

Meeting adjourned at 4:27 PM